PowerPoint keyboard shortcuts are essential tools that can significantly enhance your productivity. By using these shortcuts, you can perform tasks more quickly and efficiently. Below, you’ll find a categorized list of the most useful PowerPoint keyboard shortcuts.
General Shortcuts of PowerPoint
- Ctrl + N: Create a new presentation
- Ctrl + O: Open an existing presentation
- Ctrl + S: Save a presentation
- F12: Save As
- Ctrl + P: Print a presentation
- Ctrl + W / Ctrl + F4: Close a presentation
- Ctrl + Q: Quit PowerPoint
Navigating the Ribbon of Power Point
- Alt: Activate the Ribbon KeyTips
- Alt + H: Go to the Home tab
- Alt + N: Go to the Insert tab
- Alt + G: Go to the Design tab
- Alt + K: Go to the Transitions tab
- Alt + A: Go to the Animations tab
- Alt + S: Go to the Slide Show tab
- Alt + R: Go to the Review tab
- Alt + W: Go to the View tab
Slide Navigation of Power Point
- Page Down / N / Right Arrow / Down Arrow: Next slide
- Page Up / P / Left Arrow / Up Arrow: Previous slide
- Home: First slide
- End: Last slide
- Ctrl + M: New slide
- Ctrl + D: Duplicate selected slides
- Ctrl + Shift + Up Arrow / Down Arrow: Move slide up or down in the sequence
Text and Object Formatting
- Ctrl + B: Bold
- Ctrl + I: Italic
- Ctrl + U: Underline
- Ctrl + E: Center text
- Ctrl + L: Left align text
- Ctrl + R: Right align text
- Ctrl + T: Open the Font dialog box
- Ctrl + Shift + > / <: Increase / Decrease font size
Working with Objects of Power Point
- Ctrl + A: Select all objects
- Shift + Click: Select multiple objects
- Ctrl + G: Group selected objects
- Ctrl + Shift + G: Ungroup selected objects
- Ctrl + K: Insert hyperlink
- Ctrl + Shift + C: Copy formatting
- Ctrl + Shift + V: Paste formatting
Slide Show Shortcuts of Power Point
- F5: Start the slide show from the beginning
- Shift + F5: Start the slide show from the current slide
- Esc: End slide show
- B: Black screen
- W: White screen
- Ctrl + P: Activate the pen tool
- E: Erase annotations
View Shortcuts of Power Point
- Ctrl + 1: Normal view
- Ctrl + 2: Slide Sorter view
- Ctrl + 3: Notes Page view
- Ctrl + 4: Reading view
- Alt + F5: Presenter view
Important Note
Using keyboard shortcuts in PowerPoint can dramatically speed up your workflow and make your presentations more dynamic and professional. Memorizing even a few of these shortcuts can save you a significant amount of time. It is especially beneficial to learn shortcuts for tasks you perform frequently, such as creating new slides, navigating between slides, and formatting text and objects.